MS Office[Keyboard Shortcuts]

Keyboard Shortcuts for Microsoft Office Word 2007

The keyboard shortcuts that are described in this topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard. For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+) in Microsoft Office Word 2007 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).


Shortcut Keys are divided in four parts:-
·        Microsoft Office basics
·        Navigating the Ribbon user interface
·        Quick reference for Microsoft Office Word
·        Function key reference
Microsoft Office basics

1.    Display and use windows

2.    Use dialog boxes

3.    Use edit boxes within dialog boxes

4.    Use the Open and Save As dialog boxes

5.    Undo and redo actions

6.    Access and use task panes and galleries

7.    Access and use smart tags



1.      Display and use windows

To do this
Press
Switch to the next window.
ALT+TAB
Switch to the previous window.
ALT+SHIFT+TAB
Close the active window.
CTRL+W or CTRL+F4
Restore the size of the active window after you maximize it.
ALT+F5
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.
F6
Move to a task pane from another pane in the program window (counterclockwise direction).
SHIFT+F6
When more than one window is open, switch to the next window.
CTRL+F6
Switch to the previous window.
CTRL+SHIFT+F6
Maximize or restore a selected window.
CTRL+F10
Copy a picture of the screen to the Clipboard.
PRINT SCREEN
Copy a picture of the selected window to the Clipboard.
ALT+PRINT SCREEN
2.      Use dialog boxes
To do this
Press
Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.
ALT+F6
Move to the next option or option group.
TAB
Move to the previous option or option group.
SHIFT+TAB
Switch to the next tab in a dialog box.
CTRL+TAB
Switch to the previous tab in a dialog box.
CTRL+SHIFT+TAB
Move between options in an open drop-down list, or between options in a group of options.
Arrow keys
Perform the action assigned to the selected button; select or clear the selected check box.
SPACEBAR
Select an option; select or clear a check box.
ALT+ the letter underlined in an option
Open a selected drop-down list.
ALT+DOWN ARROW
Select an option from a drop-down list.
First letter of an option in a drop-down list
Close a selected drop-down list; cancel a command and close a dialog box.
ESC
Run the selected command.
ENTER

3.      Use edit boxes within dialog boxes

To do this
Press
Move to the beginning of the entry.
HOME
Move to the end of the entry.
END
Move one character to the left or right.
LEFT ARROW or RIGHT ARROW
Move one word to the left.
CTRL+LEFT ARROW
Move one word to the right.
CTRL+RIGHT ARROW
Select or unselect one character to the left.
SHIFT+LEFT ARROW
Select or unselect one character to the right.
SHIFT+RIGHT ARROW
Select or unselect one word to the left.
CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the right.
CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry.
SHIFT+HOME
Select from the insertion point to the end of the entry.
SHIFT+END
4.      Use the Open and Save As dialog boxes
To do this
Press
Display the Open dialog box.
CTRL+F12 or CTRL+O
Display the Save As dialog box.
F12
Go to the previous folder.
ALT+1
Up One Level button: Open the folder one level above the open folder.
ALT+2
Delete button: Delete the selected folder or file.
DELETE
Create New Folder button: Create a new folder.
ALT+4
Views button: Switch among available folder views.
ALT+5
Display a shortcut menu for a selected item such as a folder or file.
SHIFT+F10
Move between options or areas in the dialog box.
TAB
Open the Look in list.
F4 or ALT+I
Update the file list.
F5
5.      Undo and redo actions
To do this
Press
Cancel an action.
ESC
Undo an action.
CTRL+Z
Redo or repeat an action.
CTRL+Y
6.      Access and use task panes and galleries
To do this
Press
Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)
F6
When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
CTRL+TAB
When a task pane is active, select the next or previous option in the task pane.
TAB or SHIFT+TAB
Display the full set of commands on the task pane menu.
CTRL+SPACEBAR
Perform the action assigned to the selected button.
SPACEBAR or ENTER
Open a drop-down menu for the selected gallery item.
SHIFT+F10
Select the first or last item in a gallery.
HOME or END
Scroll up or down in the selected gallery list.
PAGE UP or PAGE DOWN
1.       Press F6 to move to the task pane, if necessary.
2.       Press CTRL+SPACEBAR.
3.       Use the arrow keys to select Close, and then press ENTER.
7. Access and use smart tags
To do this
Press
Display the shortcut menu for the selected item.
SHIFT+F10
Display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button . If more than one smart tag is present, switch to the next smart tag and display its menu or message.
ALT+SHIFT+F10
Select the next item on a smart tag menu.
DOWN ARROW
Select the previous item on a smart tag menu.
UP ARROW
Perform the action for the selected item on a smart tag menu.
ENTER
Close the smart tag menu or message.
ESC
 a)  You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
b)  If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online Web site. After you install the sound files, do the following in Microsoft Office Access 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007:
1.       Press ALT+F to open the menu under the Microsoft Office Button , and then press I to open Program Options.
2.       Press A to select Advanced, and then press TAB to move to the Advanced Options for working with Program.
3.       Press ALT+S twice to move to the Provide feedback with sound check box, which is under General, and then press SPACEBAR.
4.       Press TAB repeatedly to select OK, and then press ENTER.


 NOTE    When you select or clear this check box, the setting affects all Office programs that support sound.

Comments

Post a Comment

Popular posts from this blog

MS Office[Tabs & Ribbon]

Image
Tabs & Ribbon Tabs :   - Microsoft Office 2007 boasts a new navigation tool — the command ribbon                  that runs through Word, Use the tabs on the ribbon in each program to                     work with and within files in every component. Tabs are Home, Insert, Page Layout, References, Mailing, Review, and View. Ribbons : - The Ribbon is designed to help you quickly find the commands that you need to complete a task. Commands are organized in logical groups, which are collected together under tabs. Each tab relates to a type of activity, such as writing or laying out a page. To reduce clutter, some tabs are shown only when needed.  For example, the   Picture Tools   tab is shown only when a picture is selected. The following tables show the commands grouped under each ribbon tab for each of the four programs : Microsoft Wor...
Read more

MS Office[FONT]

Image
FONT GROUP FONT:- C hang i n g   F o n t s -   T h e   s ta r ting   fon t   f o r a   n ew   d o cu m e n t   in   W o r d   20 0 7   is   u s u ally   s et   to   Ca li b ri   (B o d y) .   Yo u   mi gh t   w a n t   to   u s e   a di f fere n t   style   o f   let t e r i n g   (f on t   o r   typ e f ac e)   to   per son alize   y ou r   w o r k . Seve r al f on ts   are   a vaila b le   in   W or d.   If   yo u   w an t   to   c h a n ge   t h e   cu rr e n t   f o n t: 1.      Click   o n   t h e   l i st   a rr o w   a t t a c h ed   to   t h e   [ F o n t ]   b u t t o n   o n   t h e   H o m e   tab 2.      Click   o n   t h e   f on...
Read more

Introduction of MS Word 2007

Image
                                Ms Word 2007 Introduction: -   Ms Word is a document which helps to create any documents like Letters, Magazines, News Papers, Notices, Applications, Memos, Notes, Books, Invitation cards, Advertisements and many more etc.  In the Ms Office world some old versions are also available but with the help of Word 2007 we can produce professional-looking documents by providing a comprehensive set of tools for creating and formatting document in a new interface as compare to old versions. Rich review, commenting, and comparison capabilities help quickly gather and manage feedback. Advanced data integration ensures that documents stay connected to important sources of business information . Functions:- ·         Creating specific documents ·         Converting do...
Read more