MS Office[Clipboard]

 -:Clipboard:- 


Clipboard:- The Microsoft Office Clipboard allows us to Cut Copy, Paste and Format Painter to text and graphical items from Office documents or other programs and pastes them into another Office document. For example, you can copy text from an e-mail message, data from a workbook or datasheet, and a graphic from a presentation and then paste them all into a document. By using the Office Clipboard, you can arrange the copied items the way that you want in the document.

Parts of Clipboard:
   1.)  Cut
   2.)  Paste
   3.)  Copy
   4.)  Format Painter 
            
                         How we can do Cut

Cut: - There are a number of ways to cut text, and you'll learn three techniques in this part: using the menu, using the right click menus, and using the keyboard.
Use one of the following techniques:

Technique 1 - Menu Cutting
  • Highlight the text which you want to cut and if you want to cut any image, chart shapes etc so select it first.
Example: - The word "Good" is highlighted. This is the word we want to cut:

1.) "Good Morning" 

2.) Click to Cut Button.





   
 3.) Click paste Button in appropriate place.


Technique 2 - Right Click Cutting
  • Highlight the text you want to cut:

Example: - The word "Good" is highlighted. This is the word we want to cut:


o   Good Morning

o   Right mouse button click. By the use of popup menu click cut button


o   Again Right mouse button click and use Paste option to paste data in appropriate button. 

Technique 3 - Keyboard Cutting
     
1.     Highlight the word or words you want to cut
2.     Hold down the Ctrl key on your keyboard
3.     Keep the Ctrl key held down
4.     Press the letter “X” on your keyboard
5.     Your highlighted text is cut from your document


                         How we can do Copy

Copy - The Microsoft Office Clipboard allows you to copy  multiple text and graphical items from Office documents or other programs and paste them into another Office document


Technique 1 - Copy and Paste with the Menu bar
  • Highlight the text you want to Copy and Paste. In our case, the words "will not". As in the image below:
    • Click Copy from the menu bar 

    • Move your cursor to the new location
      •  Click Paste from the menu bar 

      • Your text is copied to the new location


      Technique 2 – Right Click
      • Highlight the text you want to Copy and Paste


  • Click on the highlighted text with the right mouse button
  • From the popup menu, click Copy (Click with the left mouse button)
  • Move your cursor to the place where you want to paste your text
  • Click the new location with your right mouse button
  • From the popup menu, click Paste (Click with the left mouse button)
  • Your text is Pasted to the new location


Technique 3 – Keyboard

1.     Highlight the text you want to cut and paste
2.     Hold down the Ctrl key on your keyboard
3.     Press the letter “C” on your keyboard
4.     The text is copied
5.     Move the cursor to the place where you want to paste your text
6.     Hold down the Ctrl key on your keyboard
7.     Press the letter “V” on your keyboard
8.     The text is pasted to the new position


                                  How we can do Paste

Paste Command: - When you cut or copy text and then paste it into your document then paste option would use.

         For example, if you insert a quotation from a Web page into your document, you may want the quotation to appear in the same font as it is on the Web page. On the other hand, if you copy text from one of your own documents to another, you may prefer that the copied text look like the rest of the text in the document where you paste it.
When you paste content that was copied, you can specify the following default behavior.




·         Keep Source Formatting (Default)   This option retains the formatting of the copied text.
                
·         Match Destination Formatting     This option discards most formatting that was applied directly to the copied text, but it retains formatting that is considered emphasis, such as bold and italic, when it is applied to only a portion of the selection. The text takes on the style characteristics of the paragraph where it is pasted. The text also takes on any direct formatting characteristics of text that immediately precedes the cursor when the text is pasted.

·         Keep Text Only     This option discards all formatting and non text elements such as pictures or tables. The text takes on the style characteristics of the paragraph where it is pasted and takes on any direct formatting or character style properties of text that immediately precedes the cursor when the text is pasted. Graphical elements are discarded, and tables are converted to a series of paragraphs.

There is three options are available to paste data.


There is three options are available to paste data.



1.     Paste
2.     Paste Special

3.     Paste as Hyperlink

In Word, you can choose either of these options each time that you paste text. If you commonly want one of the options, you can set it as the default for pasted text.

1.     Paste: - After using cut or copy to set the text in the other place we will use Paste option. It will also come by the pressing Ctrl + V.


2.     Paste Special - Paste Special is a feature gives you more control of how the content is displayed or functions when pasted from the clipboard. Paste special is typically found in Office Suites such as Microsoft Office and Open Office, and is very commonly used in Word, Excel, Writer, and Calc to provide special formatting or calculations when pasting content into a document.



For example, text copied from a Web page often retains much or all of the HTML formatting, which may not match the colors, fonts, or other text formatting being used in the document. By using Paste Special, you can choose to paste unformatted text (doesn't have a different font, isn't bold, doesn't contain links, etc.). Below is an example of the choices that are offered when using Paste Special in OpenOffice.org Writer.

3.     The paste as hyperlink option in Word is ideally used for linking to different Pages / sections within the same document or to different documents as a reference point or listing.



As an example,
1.) Open up two documents in word, highlight a heading in the first document and copy it. Your link has now been added to the other document, click on the new link while holding the CTRL key and you will be sent to the other document. 


2.) Go to the second document and place the cursor where 
you want to Paste then click Paste as Hyperlink the link to go and go to Edit.



3.) Your link has now been added to the other document, 

click on the Open Hyperlink and click yes button then you 

will be sent to the other document. 







                                  Formate Painter


Format Painter:-
In Word 2007 you can copy the format of selected text and paste the copied attributes to a 'target' selection. Simply select the text, double click the Format Painter on the Home tab (it then remains active until you press Esc or click the button again). Note the paintbrush that stalks your cursor as you move it. When you select your target text, the copied formatting is applied as soon as you release the mouse button.

A number of Microsoft Office programs, including Excel, PowerPoint, Publisher and Word offer the pre-defined Format Painter tool. Format Painter is used when you want to copy formatting from one item to another. For example if you have written text in Word, and have it formatted using a specific font type, color, and font size you could copy that formatting to another section of text by using the Format Painter tool.



Office Clipboard

The Office Clipboard works with the standard Copy and Paste commands. Just copy an item to the Office Clipboard to add it to your collection, and then paste it from the Office Clipboard into any Office document at any time. The collected items stay on the Office Clipboard until you exit all Office programs or you delete the items from the Clipboard task pane.


After you exit all Office programs, only the last item that you copied stays on the Office Clipboard. When you exit all Office programs and restart your computer, the Office Clipboard is cleared of all items.
The Office Clipboard and the system Clipboard
The Office Clipboard is related to the system Clipboard in Microsoft Windows in the following ways:
*  When you copy multiple items to the Office Clipboard, the last item that you copy is always copied to the system Clipboard.
*  When you clear the Office Clipboard, the system Clipboard is also cleared.
*  When you use the Paste command, the Paste button, or the keyboard shortcut CTRL+V, you paste the contents of the system Clipboard, not the Office Clipboard.


options to control how the Office Clipboard is displayed.
1.     In the Clipboard task pane, On the Home tab (Message tab in Outlook), in the Clipboard group, click the Clipboard Dialog Box Launcher.
Control how the Office Clipboard is displayed
You can use the following click Options.


2.     Click the options that you want.
Option
Description
Show Office Clipboard Automatically
Automatically displays the Office Clipboard when copying items.
Show Office Clipboard When CTRL+C Pressed Twice
Automatically displays the Office Clipboard when you press CTRL+C twice.
Collect Without Showing Office Clipboard
Automatically copies items to the Office Clipboard without displaying the Clipboard task pane.
Show Office Clipboard Icon on   Taskbar
Displays the Office Clipboard icon in the status area of the system taskbar when the Office Clipboard is active. This option is turned on by default.
Show Status Near Taskbar When Copying
Displays the collected item message when copying items to the Office Clipboard. This option is turned on by default.
Turn off the Office Clipboard
Do any of the following:
·        In the Clipboard task pane, click the Close button. 
·        In the Clipboard task pane, click the arrow, and then on the menu, click Close.


·        Press F6 to give the Clipboard task pane the focus. Press CTRL+SPACEBAR, and then, using the DOWN ARROW key, scroll to Close and press ENTER.
Copy multiple items to the Office Clipboard
1.     Open the file that you want to copy items from.
2.     Select the first item that you want to copy.
Word
§  On the Home tab, in the Clipboard group, click Copy.
Keyboard shortcut  CTRL+C
3.     Continue copying items from the same or other files until you have collected all of the items that you want. The Office Clipboard can hold up to 24 items. If you copy a twenty-fifth item, the first item on the Office Clipboard is deleted.
If you open the Clipboard task pane in one Office program, the Clipboard task pane does not automatically appear when you switch to another Office program. However, you can continue to copy items from other programs. If the Show Status Near Taskbar When Copying option is selected (to verify, click Options in the Clipboard task pane), a message is displayed above the status area to indicate that an item has been added to the Office Clipboard.



As items are added to the Office Clipboard, an entry is displayed in the Clipboard task pane. The newest entry is always added to the top. Each entry includes an icon representing the source Office program and a portion of copied text or a thumbnail of a copied graphic.
 NOTES 
*  The Office Clipboard is not available in views where the Copy, Cut, and Paste commands are not available.
*  Collected items remain on the Office Clipboard until you exit all Office programs that are running on your computer or click Clear All in the Clipboard task pane. For more information, see Delete items from the Office Clipboard.
*  In some cases,
 such as Unicode text, the image displayed in the task pane looks slightly altered. This is because text is always displayed in the task pane by using the Tahoma font. However, the correct formatting and font information is restored when the item is pasted from the task pane.
*  The Office Clipboard does not support copying Office Access objects, such as a form or report.
Paste items
You can paste items from the Office Clipboard individually or all at the same time.
1.     Click where you want the items to be pasted. You can paste collected items into any Office program.
2.     Do one of the following:
§  To paste items one at a time, in the Clipboard task pane, double-click each item that you want to paste.
§  To paste all the items that you copied, in the Clipboard task pane, click Paste All.


  NOTE    The Office Clipboard does not support the Paste Special command. However, the Paste Special command is available in Office programs.
Delete items from the Office Clipboard
You can delete items from the Office Clipboard individually or all at the same time.
In the Clipboard task pane, do one of the following:
·          

·        To clear one item, click the arrow next to the item that you want to delete, and then click Delete. 


·        To clear all items, click Clear All. 


It' all about Clipboard part of the home tab.


Next would be Font group.















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