MS Office[Paragraph]

                                                Paragraph

This group describes about the paragraph editing and formatting. It has some options


  • Bullet
  • Number
  • Multilevel List
  • Increase Indent
  • Decrease Indent
  • Sort
  • Show/Hide
  • Left Align
  • Center Align
  • Right Align
  • Justify
  • Line Spacing




Bullet
If we are making a document and we want to represent it in the list then we can use Bullet Library includes symbol and picture bullet styles.

1.     Select the items to which you want to add picture bullets or symbols.


2.      On the Home tab, in the Paragraph group, click the arrow next to Bullets. 
 
Example:-
If you don't see the style that you want in the library, you can define a new bullet style.

  • · Select the items to which you want to add picture bullets or    symbols.
  • · On the Home tab, in the Paragraph group, click the               arrow next to Bullets. 
  • · Click Define New Bullet, and then click Symbol or               Picture.
  • · Click any symbol or picture that you want to use, and then click OK twice.

After you create a bullet-ed item, each time you press ENTER, another bullet-ed item is automatically added until you press ENTER twice. 

Example:-

If a friend or colleague sends you a document with a bullet style that you particularly like, you can add it to your own Bullet Library, where it will always be available for use in a document.

1.Open the document that contains the bullet that you want to add to your Bullet Library.
2.On the Home tab, in the Paragraph group, click the arrow next to Bullets.
3.Under Document Bullets, right-click the bullet style that you want to add to the Bullet Library, and then click Add to Library.

Remove


On the Home tab, in the Paragraph group, click the arrow next to 
Bullets.
1.     Under Bullet Library, right-click the bullet style that you want to remove from the Bullet Library, and then click Remove.
  1. · Bullets in a document are always available for addition to the Bullet Library.
  2. · If you remove a bullet from the Bullet Library and the bullet is available in the Document Bullets area, you can easily add the bullet back to the Bullet Library.




Numbering

If we are making a document and we want to represent it in the list manner with numbers then we can use Numbers Library. 
1.  Select number format in the list that you want to change.
By clicking a number in an automatically recognized numbered list, you select the entire list.

 2. On the Home tab, in the Paragraph group, click Numbering.

      To make the list, click Numbering

To make the list, click Numbering

Example:-

Choose a new numbering format

1.     Click a number in the list that you want to change.
In a list, we can change the formatting one level at a time by clicking one number at that level in the list.
2.     On the Home tab, under Paragraph, click the arrow next to Numbering.

3.     Click the numbering list format that you want in the Numbering Library.
Example:-


In the bullets I showed how we can add new bullets same in Numbering as well as Multilevel list also.
we can try it by the help of bullets option.

Define New Numbering

If you don't see the style that you want in the library, you can define a new bullet style.
  • Select the items to which you want to Numbering
  • On the Home tab, in the Paragraph group, click the               arrow next to Numbering. 
  • Click Define New Number Format, and then click to Numbers Style.
  • Click OK twice.


Change the font for bullets or numbers in a list
You can change the text formatting of  numbers in a list without making changes to the text in the list. 
For example, you can format numbers with a different font color than the text in the list.
1. Click a  number in a list.
All the  numbers in the list are selected.
2. On the Home tab, in the Font group, make the changes that you want.
For example, click the arrow next to Font Color, and then click the color that you want.



The Numbers in my list jump around

In Microsoft Office Word 2007, you can easily change the level of a list item.
1.     Click the  number that has moved out of position.
2.     On the Home tab, under Paragraph, click the arrow next to Numbering.
3.     Point to Change List Level, and then click the level that you want.







Create a multilevel list

A multilevel list shows the list items at different levels rather than at one level. 




1.     Click where you want to begin your list.
2.     On the Home tab, in the Paragraph group, click the arrow next to Multilevel List.
3.     Click a multilevel list style in the gallery of styles.
4.     Type your list. Press the TAB key or SHIFT+TAB to change levels.

Arrows indicates tabs means if we want to create a multi level list than first set it hierarchy with tabs we can enter one or more tabs if we are entering one or more tab then we will get one or more hierarchy.



Create a new multilevel list style to add to the gallery

If the multilevel list styles in the gallery aren't what you are looking for, you can create and define a new multilevel list style. You can use your new list style each time you begin a new multilevel list in a document. The new list style is added automatically to the gallery of list styles.
1.     On the Home tab, in the Paragraph group, click the arrow next to Multilevel List.
2.     Click Define New Multilevel List.
Beginning with level 1, enter your number format, font, and position choices. Continue to define each level that you want to use in your multilevel list.

 NOTE    When you define a multilevel list style, you can mix numbers and bullets in the same list. For example, in the Number style for this level box, you can scroll down and click a bullet style for a particular level.
3.     Click OK.
The multilevel list style that you defined is automatically set as the current multilevel list style.
Indent paragraphs

Indentation determines the distance of the paragraph from either the left or the right margin. Within the margins, you can increase or decrease the indentation of a paragraph or group of paragraphs. You can also create a negative indent (also known as an out dent), which pulls the paragraph out toward the left margin. You can also create a hanging indent, in which the first line of the paragraph is not indented, but subsequent lines are.
Increase or decrease the left indent of an entire paragraph
1.      Select the paragraph that you want to change.
2.      On the Home tab, in the Paragraph group, click the arrows next to Increase Indent Left or Right to increase the left or right indentation of the paragraph. 





Sort

You can quickly and easily alphabetize the text of a one-level bullet ed or numbered list.
1.      Select the text in a bullet ed or numbered list.
2.      On the Home tab, in the Paragraph group, click Sort. 




3.    In the Sort Text dialog box, under Sort by, click Paragraphs and Text, and then click either Ascending or Descending.

Show or hide

The Show/Hide button will not hide all formatting marks if you selected certain marks, such as paragraph marks or spaces, enters and tabs to be displayed at all times.
                                                        

Show or hide formatting marks
1)      On the Home tab, in the Paragraph group, click Show/Hide. 
off selected formatting marks
2)      On the Home tab, in the Paragraph group, click again Show/Hide. 
Example:- 



Align the text left 
1.     Select the text that you want to align.
2.     On the Home tab, in the Paragraph group, click Align Left 
Center the text
1.        Select the text that you want to center.
2.        On the Home tab, in the Paragraph group, click Center.


Align the text right
1.        Select the text that you want to align.
2.        On the Home tab, in the Paragraph group, click Align Right.

Justify the text
You can justify the text, which might make the last line of text in a paragraph considerably shorter than the other lines.
1.          Select the text you want to justify.
2.          On the Home tab, in the Paragraph group, click Justify. 
Example:-
                                       Left Alignment











                                      Center Alignment


Right Alignment

Before Justify

After Justify




Change the line spacing
If a line contains a large text character, graphic, or formula, Microsoft Office Word increases the spacing for that line.
To space all lines evenly within a paragraph, use exact spacing and specify an amount of space that is large enough to fit the largest character or graphic in the line. If items appear cut off, increase the amount of spacing.
1.      Select the paragraph for which you want to change the line spacing.
2.      On the Home tab, in the Paragraph group, click Line Spacing.
1.      Do one of the following:
§  To apply a new setting, click the number of line spaces that you want.
For example, if you click 2.0, the selected text is double spaced.
§  To set more precise spacing measurements, click Line Spacing Options, and then select the options that you want under Spacing.

Line spacing options 

Single  This option accommodates the largest font (font: A graphic design applied to all numerals, symbols, and alphabetic characters. Also called type or typeface. Arial and Courier New are examples of fonts. Fonts usually come in different sizes, such as 10 point, and various styles, such as bold.) in that line, plus a small amount of extra space. The amount of extra space varies depending on the font that is used.
1.5 lines  This option is one-and-one-half times that of single line spacing.
Double  This option is twice that of single line spacing.
At least  This option sets the minimum line spacing that is needed to fit the largest font or graphic on the line.
Exactly  This option sets fixed line spacing that Microsoft Office Word does not adjust.
Multiple  This option sets line spacing that is increased or decreased from single spacing by a percentage that you specify. For example, setting line spacing to 1.2 will increase the space by 20 percent. 
Example:- 
Before Applying line Spacing 
After Applying line Spacing 



Change the color of text


In Microsoft Office Word 2007, you can apply a format to selected text, or you can quickly and easily format an entire document to give it a professional and modern look by applying a document theme. A document theme is a set of formatting choices that can include a color scheme (a set of colors), a font scheme (a set of heading and body text fonts), and an effects scheme (a set of lines and fill effects).  
Example:- 
Before Shading color

After Shading color





Borders

If you want to add borders around the paragraph where your cursor is located, click the Borders button( ) to add the current default borders (the original default or the last border style that you selected). If you want to select a border style that differs from the current default border style, click the small arrow on the Borders button, and select one of the border styles displayed or click Borders and Shading to define your own custom borders. If you want to add borders around multiple paragraphs, select the applicable paragraphs before you click the Borders button or the small arrow on it.

Add a border to some text


When you add a border to a picture, or put a border around a table, or even add a border to an individual page, you can really make your content stand out.
Same goes with the text in your documents. You can choose to border individual words, lines, or even whole paragraphs. Just how plain or fancy you want to make those borders is up to you.

1. Select a word, line, or paragraph.

2. Click Home > Borders >the arrow next to Borders.

Customize your text’s border


1. After you’ve selected your text and found the basic type of border you’d like, click the arrow next to Borders button again and then click Borders and Shading.

 The box that opens shows you all the choices you can make for your border: Setting, style, color, width.



NOTE    Make sure that the Apply to box has the correct 


setting: Text or Paragraph. You can experiment to find what 

works for you.

You can change the border around your text at any time or you 

can remove the border from your text altogether.





It's all about Paragraph.



















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