MS Office[Word Option]
Word Option
Word Option has all the internal setting which we can modify
by it.
Path to get Word Option:-
Click MS Office Word
2007 -> Office Button -> then click Word Option.
Word Options (Popular)
Top
options for working with Word
1. Show Mini Toolbar on selection Select this option to
show the Mini Toolbar when you select text. The Mini Toolbar provides quick
access to formatting tools.
2. Enable Live Preview Select this option to
preview the effects of formatting changes in the document.
3. Show Developer tab in the Ribbon Select this option to
show the Developer tab on the Ribbon in 2007 Microsoft Office system programs. The Developer tab
includes macro and form authoring tools, as well as XML-related features. Clear
this check box to hide the Developer tab.
4. Always use Clear Type Selected by default,
this option turns on Clear Type to make the text easier to read. If you change
this setting, you must restart Microsoft Office Word for the setting to take
effect.
5. Open
e-mail attachments in Full Screen Reading view Selected by default, this option displays
documents in Full Screen Reading view when they are opened from e-mail
attachments. Clear this check box to open e-mail.
6. Color scheme Select
an option from the list to change the color scheme of the programs.
7.
Screen Tip style Select a style from the list to control the display of the
names of buttons and additional helpful information. Select Show
feature descriptions in Screen Tips for
names and helpful information, select don’t show feature
descriptions in Screen
Tips for button names
only, or select don’t show Screen Tips for
neither.
Personalise your copy of Microsoft Office
User name Type
a name in the User name box to change your user name.
Initials Type
your initials in the Initials box to change the initials that are associated with your user
name.
Choose the languages you
want to use with Office Click Language
Settings to turn
on the features necessary for the languages you want to use in 2007 Microsoft
Office system.
Word Options (Display)
Page
display options
Show white space between
pages in Print Layout view Select this option to display the top and
bottom margins of the page, including the content of headers and footers.
Show highlighter marks Select
this option to display highlighted text on the screen and in printed documents.
Show document tool tips on
hover Select this option
to display information such as URLs and reviewers' comments in yellow pop-up
boxes. The tool tips appear when you rest your mouse
pointer on a hyperlink, comment reference mark, or similar content.
Always
show these formatting marks on the screen
Tab characters Select
this option to display tab characters as arrows.
Spaces Select
this option to display spaces between words as dots.
Paragraph marks Select
this option to display ends of paragraphs with the paragraph symbol.
Hidden text Select
this option to display a dotted line under text that is formatted as hidden.
Optional hyphens Select
this option to display hyphens that indicate where to divide a word at the end
of a line. Optional hyphens are not printed unless a word actually breaks at
the end of a line. When a word breaks at the end of the line, the optional
hyphen is printed as a regular hyphen.
Object anchors Select
this option to display objects anchors, which indicate that an object is
attached to a specific paragraph.
Show all formatting marks Select
this option to display all the formatting characters that are listed in the Always show these formatting marks on the screen section, whether or not the check box associated with each one is
selected. When you turn this option off, only the formatting characters
indicated by the selected check boxes in the Always show
these formatting marks on the screen section
are displayed.
Printing options
Print drawings created in
Word Select this option to print all drawing objects, such as
shapes and text boxes. Clearing this check box may speed your printing process
because Word prints a blank box in place of each drawing object.
Print background colors and
images Select this option to print all background colors and
images. Clearing this check box may speed your printing process.
Print document properties Select
this option to print the document's summary information on a separate page
after the document is printed. Word stores summary information on the Document
Information Panel.
Print hidden text Select
this option to print all text that has been formatted as hidden. Word does not
print the dotted underline that appears under the hidden text on the screen.
Update fields before
printing Select this option to update all the fields in a document
before you print it.
Update linked data before
printing Select this option to update all linked information in a
document before you print it.
Word Options (Proofing)
Spelling and grammar
mistakes can distract readers from the work that you put into your documents,
so you want to eliminate these mistakes. Even so, you probably have your own
preferences for how to use your Microsoft Office program to help you do this.
You might prefer to check spelling all at once when you finish a document. Or
you might want to use automatic spelling and grammar checking (the wavy red,
blue, and green lines) to keep mistakes to a minimum while you work.
This article explains all
the ways that you can adapt the proofing tools to create the experience that
you want in the Microsoft Office program that you are using.
AutoCorrect can correct a
misspelled word if the word is similar to a word in the main spelling checker
dictionary. Text included in hyperlinks is not automatically corrected.
Add a text entry to the AutoCorrect list
1. Do one of the following in these Microsoft Office programs:
1. Optionally, if you want to add a formatted text entry, open the
document that contains the text that is formatted the way that you want, and
select that text.
2. Click the Microsoft Office Button, and then click Word Options.
3. Click Proofing.
Click AutoCorrect Options.
On the AutoCorrect tab, make sure the Replace text as you type
check box is selected.
In the Replace box, type a word or phrase that you often mistype
or misspell — for example, type usualy.
In the with box, type the correct spelling of the word — for
example, type usually.
Click Add.
When correcting Spelling in Microsoft Office Programs
The following is a list of
the check box options and what they do.
Select this check
box
|
To do this
|
Ignore words in
UPPERCASE
|
Ignore words in
which all letters are uppercase. For example, if you select this option, the
spelling checker does not flag ABC as a mistake.
|
Ignore words that
contain numbers
|
Ignore words that
contain numbers. For example, if you select this option, the spelling checker
does not flag a1b2c3 as a mistake.
|
Ignore Internet and
file addresses
|
Ignore words that
are Internet and file addresses. Some examples of words that the spelling
checker ignores when this option is selected include:
|
Flag repeated words
|
Ignore repeated
words. For example, if you select this option, the spelling checker does not
flag beep beep as a mistake.
|
Enforce accented
uppercase in French
|
Alert you to French
words that contain uppercase letters that are missing an accent mark.
When you are using the French
(Canadian) dialect, by default this option is always turned on, because the
dictionary for this language includes the accented uppercase form of words in
this language. This means that the option is selected by default whenever you
do the following:
· Use French
(Canadian) as your Primary editing language. For more information, see Set the language
options for Office.
· Check the spelling
of text that is in the French (Canadian) dialect.
|
Suggest from main
dictionary only
|
Suggest words only
from the main dictionary that is built into the spelling checker. If you
select this option, words from your custom dictionaries are not included in
the list of suggested words when you check the spelling of a document.
|
Custom dictionary
If you want the new
dictionary to be used for another language, while the new dictionary is still
selected on the Dictionary List, select the language on the Dictionary language
menu.
When you use the spelling
checker, it compares the words in your document with those in the tool's main
dictionary. The main dictionary contains most common words, but it might not
include proper names, technical terms, or acronyms. In addition, some words
might be capitalized differently in the main dictionary than in your document.
Adding such words or capitalization to a custom dictionary prevents the
spelling checker from flagging them as mistakes.
Select a
French mode
The other option that
affects all Microsoft Office programs is the French
modes menu.
This option affects only text in the French language.
Option
|
Effect
|
New spelling
|
Click this option
to use spelling rules that have been recommended by the French Academy of
Language since the spelling reform of 1990. If you select this option, words
that are not spelled according to these rules are treated as mistakes. Also,
the spelling checker suggests only words from the new spelling dictionary,
which includes words not affected by the spelling reform, for misspelled
words.
|
Traditional
spelling
|
Click this option
to use spelling rules that predate the spelling reform of 1990. If you select
this option, words that are not spelled according to these rules are treated
as mistakes. Also, the spelling checker suggests only words from the
traditional spelling dictionary, which includes words not affected by the
spelling reform, for misspelled words.
|
Traditional and new
spellings
|
If you click this
option, the spelling checker accepts words as spelled correctly regardless of
whether they are spelled according to new or traditional spelling. Also,
words from both the new and traditional spelling dictionaries are suggested
for misspelled words.
|
For example, if you click
the Traditional spelling option and edit a document with the French word bruler, the word is treated as a mistake by the spelling checker because
this is the post-reform spelling of this word. However, if you click either the new spelling option or
the Traditional and new
spellings option,
the word is not treated as a mistake.
Check
spelling as you type
1.) You want to hide spelling mistakes (the wavy red lines) in
Microsoft Office Outlook items that you are editing.
2.) You are using a computer that runs slowly because of hardware
limitations (for example, because of lack of memory or CPU speed) or software
limitations (for example, because you run a lot of large programs at the same
time).
Use
contextual spelling
1.) After you install Microsoft Office, the Use contextual spelling
check box is cleared by default if your system has less than 1 gigabyte (GB) of
RAM.
2.) Selecting the Use contextual spelling check box on a system with
low memory can cause slow performance. If you notice this type of problem while
you are using this option, you may want to clear the Use contextual spelling
check box to resolve the problem.
Mark
Grammar Errors as you Type
You can choose to have Word
flag grammar mistakes automatically, as shown in the following illustration.
Check
Grammar with Spelling
Select the Check grammar
with spelling check box if you want to include grammar errors when you check
the spelling all at once (for example, when you press F7).
Show
Readability Statics
Select
the Show readability statistics check box if you want to display the
readability statistics after you finish checking spelling all at once.
Writing
style menu: Grammar
Only or Grammar & Style
You can
select one of two options from the Writing style menu: Grammar Only or Grammar
& Style. If you want to change the types of grammar and style rules that
the grammar checker uses when checking your writing, click Settings. You can
use the Grammar Settings dialog box to view the settings and make any changes
that you want.
Recheck
Document
Recheck
Document helps to checked documents should again check.
Exceptions
For:
Turn on
or off automatic spelling and grammar checking
1) To turn on or off automatic spelling checking and automatic
grammar checking for the currently opened document, do the following:
i) Under Exceptions for, click Name of currently open file.
ii) Select or clear the Hide spelling errors in this document only and
Hide grammar errors in this document only check boxes.
2) To turn on or off automatic spelling checking and automatic
grammar checking for all documents that you create from now on, do the
following:
i) Under Exceptions for, click All New Documents.
ii) Select or
clear the Hide spelling errors in this document only and Hide grammar errors in
this document only check boxes.
Word Options (Save)
Save
Documents
Save Auto-Recover
information every Word automatically creates an
Auto-Recover file at the interval that you specify in the minutes box. The
interval must be a positive number from 1 to 120. If your computer stops
responding, or you lose power unexpectedly, the Auto-Recover file is opened the
next time that you start Word. The Auto-Recover file may contain unsaved
information that would otherwise be lost from your original document.
Important- Auto-Recover
does not replace the Save command. You must still save your document when you
finish working on it.
Auto-Recover file location displays the default Auto-Recover file location. In
the text box, type the path that you want to use as the Auto-Recover file
location.
Default file location Type
the path that you want Word to use as the location the first time that you use
the Open, Save, or Save As command when you start Word, or click Browse to
locate the folder. If you want to type a path to a network server location for
the default file location, enter the path by using the UNC syntax:
\\servername\foldername. You must restart Word to apply the new default file
location to a network server.
Note- This
option controls the default behavior the first time that you use the Open,
Save, or Save As commands when you start Word. Whenever you save a document,
you can override these settings by selecting a different location or format in
the Open, Save or Save As dialog box.
Offline editing options for the document management server files
Save checked-out files to: This
option specifies the location where you want to save checked-out documents.
· The server drafts location on this computer Click
this to save checked-out files to the folder that is specified in the Server
drafts location box to save checked-out files.
· The web server Click this to
save checked-out files to the Web server.
Server drafts location - Displays the default server drafts location. In the text box, type
the path that you want to use as the server drafts location, or click Browse to
locate the server drafts location.
Preserve fidelity when sharing this document- Select
the name of a document that is already open, or click All New Documents to make
the fidelity settings apply to all documents that you will create.
Embed fonts in the file- Select
this option to save the fonts that are used in the document with the file, if
the fonts are allowed to be embedded. When this option is on, other readers can
see and can use the fonts in your document, even if they do not have the fonts
installed on their computer. Turning on this option increases file size. For
more information about embedding fonts, see Embedding TrueType on the
Microsoft.com Web site.
· Embed only the characters used in the document (best for reducing
file size) - Select this option to embed only the fonts that you
actually use in a document. If you use 32 or fewer characters of a font, Word
embeds only those characters. This option is most useful for documents that
other users plan to view or print only, because the un embedded font characters
and styles aren't available for editing. This option is available only when you
select the Embed fonts in the file option.
· Do not embed common system fonts- Select
to embed fonts only if they are not commonly installed on computers running
Microsoft Windows and 2007 Microsoft Office system software. This option is
available only when you select the Embed fonts in the file option.
Word Options (Advanced)
· Editing options
· Cut, copy, and paste
· Show document content
· Display
· Print
· When printing this document
· Save
· Preserve fidelity when sharing this document
· General
· Compatibility options for
Editing
options
Typing replaces selected
text Select this option to delete the selected text when you
begin to type. If you clear this check box, Microsoft Office Word inserts new
text in front of the selected text and does not delete the selected text.
When selecting,
automatically select entire word Select this option to
select entire words when you select part of one word and then part of the next
word. Turning this option on also causes Word to select a word and the space
that follows it when you double-click a word.
Allow text to be dragged
and dropped Select this option to be able to move or copy selected text
by dragging it. To move text, select the text, and then drag it to a new
location. To copy text, select the text, and then hold down the CTRL key while
you drag the selection to its new location.
Use CTRL + Click to follow
hyperlink Select this option to make it easier to edit the text of
hyperlinks. When this option is turned on, you must press CTRL while you click
the link to follow the link. When this option is turned off, clicking the link
causes Word to jump to the destination of the link, which makes it more
difficult to edit the text of the link.
Automatically create
drawing canvas when inserting AutoShapes Select this option to
place a drawing canvas around drawing objects or ink drawings and writing when
you insert them into your document. A drawing canvas helps you to arrange
drawing objects and pictures and to move them as a unit.
Use smart paragraph
selection Select this option to select the paragraph mark when you
select a whole paragraph. If you include the paragraph mark when you cut and
paste a paragraph, you don't leave a blank paragraph, and your formatting
automatically stays with the paragraph.
Use smart cursoring Select
this option to specify that the cursor moves as you scroll up or down. When you
press the LEFT ARROW, RIGHT ARROW, UP ARROW, or DOWN ARROW keys after you
scroll, the cursor responds at the page currently in view, not at its previous
position.
Use the Insert key to
control overtype mode Select this option to turn overtype mode on and off by
pressing the INSERT key.
Use overtype mode Select
this option to replace existing text as you type, one character at a time. If
the Use the Insert key to
control overtype mode is
selected, you can turn this option on and off by pressing the INSERT key on
your keyboard.
Prompt to update style Select
this option to be prompted when you directly modify text to which a style is
applied and then you reapply the style to the modified text. When prompted, you
can either update the style based on recent changes or reapply the formatting
of the style.
Use Normal style for
bulleted or numbered lists Select this option to base list styles on
the Normal paragraph style instead of the Paragraph List style.
Keep track of formatting Select
this option to keep track of your formatting as you type. This enables you to
easily apply the same formatting elsewhere. This option must be turned on
before you can use the Select
Text with Similar Formatting command
on the shortcut menu that appears if you right-click selected text. To display
a list of the formatting that you have used, use the Options command
on the Style pane, and then select the Paragraph
level formatting, Font
formatting, and Bullet
and numbering formatting check
boxes.
Mark formatting
inconsistencies Select this option to mark formatting with a wavy blue
underline when it is similar to, but not exactly the same as, other formatting
in your documents. To use this option, you must also select the Keep track of formatting check
box.
Enable click and type Select
this option to insert text, graphics, tables, or other items in a blank area of
a document by double-clicking in the blank area. The click and type feature
automatically inserts paragraphs and applies the alignment necessary to
position the item where you double-clicked. This feature is available only in
Print Layout view and Web Layout view.
Default paragraph style Select the style that is applied to text when you use click and
type.
Cut,
copy, and paste
Pasting within the same
document This option displays the default behavior when you paste
content into the same document from which you copied the content. In the
drop-down list, select one of the following:
ü Keep Source Formatting (Default) This option
retains character styles and direct formatting that were applied to the copied
text. Direct formatting includes characteristics such as font size, italics, or
other formatting that is not included in the paragraph style.
ü Match Destination Formatting This option discards
most of the formatting that was applied directly to the copied text, but it
retains formatting that is considered emphasis, such as bold and italic, when
it is applied to only a portion of the selection. The text takes on the style
characteristics of the paragraph where it is pasted. The text also takes on any
direct formatting or character style properties of text that immediately precedes
the cursor when the text is pasted.
ü Keep Text Only This option discards all formatting and
non text elements, such as pictures or tables. The text takes on the style
characteristics of the paragraph where it is pasted and takes on any direct formatting
or character style properties of text that immediately precedes the cursor when
the text is pasted. Graphical elements are discarded, and tables are converted
to a series of paragraphs.
Pasting between documents This
option displays the default behavior when you paste content that was copied
from another document in Word. In the drop-down list, select one of the
following:
ü Keep Source Formatting (Default) This option retains
formatting that was applied to the copied text. Any style definition that is
associated with the copied text is copied to the destination document.
ü Match Destination Formatting This option discards
most formatting that was applied directly to the copied text, but it retains
formatting that is considered emphasis, such as bold and italic, when it is
applied to only a portion of the selection. The text takes on the style
characteristics of the paragraph where it is pasted. The text also takes on any
direct formatting or character style properties of text that immediately precedes
the cursor when the text is pasted.
ü Keep Text Only This option discards all formatting and
non text elements, such as pictures or tables. The text takes on the style
characteristics of the paragraph where it is pasted and takes on any direct
formatting or character style properties of text that immediately precedes the
cursor when the text is pasted. Graphical elements are discarded, and tables
are converted to a series of paragraphs.
Pasting between documents
when style definitions conflict This option displays
the default behavior when you paste content that was copied from another
document in Word, and the style that is assigned to the copied text is defined
differently in the document where the text is being pasted. In the drop-down
list, select one of the following:
ü Keep Source Formatting This option retains
the look of the copied text by assigning the Normal style to the pasted text
and applying direct formatting. Direct formatting includes characteristics such
as font size, italics, or other formatting to mimic the style definition of the
copied text.
ü Use Destination Styles (Default) This option retains
the style name that is associated with the copied text, but it uses the style
definition of the document where the text is being pasted. For example, you
copy Heading 1 text from one document to another. In one document, Heading 1 is
defined as Arial bold, 14-point, and in the document where you're pasting the
text, Heading 1 is defined as Cambria bold, 16-point. When you use the Use Destination Styles option,
the pasted text uses Heading 1 style, Cambria bold, 16-point.
ü Match Destination Formatting This option discards
the style definition and most formatting that was applied directly to the
copied text, but it retains formatting that is considered emphasis, such as
bold and italic, when it is applied to only a portion of the selection. The
text takes on the style definition in the document where the text is being
pasted.
ü Keep Text Only This option discards all formatting and
non text elements, such as pictures or tables. The text takes on the style
characteristics of the paragraph where it is pasted and takes on any direct
formatting or character style properties of text that immediately precedes the
cursor when the text is pasted. Graphical elements are discarded, and tables
are converted to a series of paragraphs.
Pasting from other programs This
option displays the default behavior when you paste content that was copied
from another program. In the drop-down list, select one of the following:
ü Keep Source Formatting (Default) This option retains
the formatting of the copied text.
ü Match Destination Formatting This option discards
most formatting that was applied directly to the copied text, but it retains
formatting that is considered emphasis, such as bold and italic, when it is
applied to only a portion of the selection. The text takes on the style
characteristics of the paragraph where it is pasted. The text also takes on any
direct formatting characteristics of text that immediately precedes the cursor
when the text is pasted.
ü Keep Text Only This option discards all formatting and
non text elements, such as pictures or tables. The text takes on the style
characteristics of the paragraph where it is pasted and takes on any direct
formatting or character style properties of text that immediately precedes the
cursor when the text is pasted. Graphical elements are discarded, and tables
are converted to a series of paragraphs.
Insert/paste pictures as This option displays how Word inserts pictures relative to the
text in your document. You can insert images in line with text, allow images to
move with text, or you can wrap text around, in front of, or behind an image.
In the drop-down list, select one of the following:
ü In line with text This option inserts
the graphic in a paragraph as if it were text. The graphic moves as you add or
delete text. You can drag the graphic to reposition it the same way that you
drag text.
ü Square This option wraps the text around all sides of a square
around the graphic. The graphic does not move as you add or delete text, but
you can drag the graphic to reposition it.
ü Tight This option wraps the text around the graphic in an
irregular shape around the actual image. The graphic does not move as you add
or delete text, but you can drag the graphic to reposition it.
ü Behind text This option inserts the graphic so that
the graphic floats on its own layer behind the text. There is no border around
the graphic. The graphic does not move as you add or delete text, but you can
drag the graphic to reposition it.
ü In front of text This option inserts
the graphic so that the graphic floats on its own layer in front of the text.
There is no border around the graphic. The graphic does not move as you add or
delete text, but you can drag the graphic to reposition it.
ü Through This option wraps the text around the graphic,
including filling the space created by a concave shape, such as a crescent
moon. The graphic does not move as you add or delete text, but you can drag the
graphic to reposition it.
ü Top and bottom This option prevents text from
wrapping on the sides of the graphic. The graphic does not move as you add or
delete text, but you can drag the graphic to reposition it.
Keep bullets and numbers
when pasting text with Keep Text Only option Select this
option to convert numbering and bullets into text symbols.
Use the Insert key for
paste Select this option to use the INSERT key to insert the
contents of the Office Clipboard into a document.
Show Paste Options buttons Select
this option to display the Paste
Options button
when you paste content. You can use the Paste
Options button to
override or modify the settings you make in this section of the Word Options dialog
box.
Use smart cut and paste Select
this option to automatically adjust formatting as you paste text. After you
select this check box, you can click Settings to set additional options for pasting.
Settings Click
this to open the Settings dialog box. Use this dialog box to control spacing and formatting
when merging, cutting, and pasting text.
Show document content
Show background colors and
images in Print Layout view Select this option to display
background colors and images.
Show text wrapped within the
document window Select this option to wrap text to the document
window, so that it is easier to read on the screen.
Show picture placeholders Select
this option to display an empty box in place of each picture in your documents.
This option speeds the process of scrolling through a document that contains a
large number of pictures.
Show drawings and text
boxes on screen Select this option to display objects that are created
with the Word drawing tools in Print Layout view or Web Layout view. Clear this
check box to hide drawings and possibly speed the display of documents that
contain many drawings. Drawings will be printed even if you clear this check
box.
Show text animation Select
this option to display text animations on your screen. Clear the check box to
see how the text will look when printed.
NOTE Use this option
when viewing animated text in documents that were created in a version of Word
earlier than Word 2007. The current version of Word no longer provides the
ability to create animated text.
Show
bookmarks Select this option to display bookmarks on the screen. If
you assign a bookmark to an item, the bookmarked item appears in brackets ([…]). If you assign a bookmark to a
location, the bookmark appears as an I-beam. The brackets and the I-beam do not
appear in printed documents.
Show smart tags Select
this option to display a purple dotted underline beneath text that is
recognized as a smart tag.
Show text boundaries Select
this option to display dotted lines around text margins, columns, and
paragraphs. The boundaries are for layout purposes; they do not appear in
printed documents.
Show crop marks Select
this option to display the corners of the margins.
Show field codes instead of
their values Select this option to display field codes
instead of field results in your documents. For example, you may see { TIME
@\"MMMM, d, YYYY" } instead of February 4, 2008. Clear this check box
to view field results.
NOTE Regardless of
this setting, you can always switch between displaying field codes and field
code results by pressing ALT+F9.
Field shading This
option displays whether and when fields are shaded. In the list, select Always or When Selected to shade
your fields. Shading fields makes them easy to identify. The shading appears on
the screen but not in the printed document.
Use draft font in Draft and
Outline views On computers with extremely limited resources, select
this option to speed the screen display of documents.
· Name Select the font to use for drafts of your documents.
This option is available only when you select the Use draft
font in Draft and Outline views check
box.
· Size Select the point size of the draft font.
This option is available only when you select the Use draft
font in Draft and Outline views check
box.
Font Substitution Click
this to open the Font
Substitution dialog
box. Use this option to determine whether the active document uses any fonts
that are not available on your computer. If the document uses fonts that are
not on your computer, you can use the dialog box to specify a substitute font.
Display
Show this number of Recent Documents Enter the number of items, between 1
and 50, to display in the Recent Documents list.
NOTE Only the first nine files in the
list are assigned an accelerator key. You can open these documents by pressing
1 through 9 after you have pressed ALT+F.
Show measurements in units of Select the measurement unit that you want to use for
the horizontal ruler and for measurements that you type in dialog boxes.
Style area pane width in Draft and Outline views Type a positive decimal, such as
0.5, in the box to open the style area, which displays the names of the styles
applied to text. To close the style area, enter 0.
Show pixels for HTML features Select this option to use pixels as the default
unit of measurement in dialog boxes that are related to HTML features.
Show all windows in the Taskbar Select this option to display an icon on the Microsoft
Windows taskbar for each open window in a Microsoft Office program. Clearing
this check box places a single icon for each open program on the taskbar.
Show shortcut keys in ScreenTips Select this option to display shortcut keys in
ScreenTips.
Show horizontal scroll bar Select this option to display the horizontal scrollbar
at the bottom of the document window.
Show vertical scroll bar Select this option to display the vertical scroll bar
at the side of the document window.
Show vertical ruler in Print Layout view Select this option to display the
vertical ruler at the side of the document window. Make sure that you also
select the Ruler check box in the Show/Hide group on the View tab of the Ribbon.
Optimize character positioning for layout rather than readability Select this option to display
character positioning accurately as it will appear in the printed document with
respect to blocks of text. Spacing between characters may be distorted when
this option is turned on. For best readability on the screen, turn this option
off.
Print
Use draft quality Select this option to print the
document with minimal formatting, which may speed the printing process. Many
printers do not support this function.
Print in background Select this option to print documents in the
background, which allows you to continue to work while you print. This option
requires more available memory to allow you to work and print at the same time.
If working with your document while printing becomes unacceptably slow, turn
this option off.
Print pages in reverse order Select this option to print pages in reverse order,
beginning with the last page in your document. Do not use this option when you
print envelopes.
Print XML tags Select this option to print the XML tags for the XML elements that
are applied to an XML document. You must have a Schema attached to the
document, and you must apply elements that are provided by the attached Schema.
The tags appear in the printed document.
Print field codes instead of their values Select this option to print field
codes instead of field results — for example, { TIME @\"MMMM, d,
YYYY" } instead of February 4, 2008.
Print on front of the sheet for duplex printing Select this option to print the front of each
sheet when printing on a printer that does not have duplex capability. Pages
will print in reverse order so that when you flip the stack to print on the
back, the pages will print in the proper order.
Print on back of the sheet for duplex printing Select this option to print the back of
each sheet when printing on a printer that does not have duplex capability.
Pages will print in ascending order so that they correspond to a stack of pages
that were printed on the front in reverse order.
Scale content for A4 or 8.5 x 11" paper sizes Select this option to automatically adjust
documents that are designed for 8.5-by-11-inch paper to fit A4 paper and to
adjust documents that are designed for A4 paper to fit 8.5-by-11-inch paper.
This option takes affect only if the A4 or 8.5-by-11-inch paper in the printer
does not match the paper size that is set on the Page Layout tab of Word. This option affects printouts only;
it does not affect formatting.
Default tray This
option displays the printer tray that is used by default. To follow the
settings in your printer, select Use printer settings. To choose a particular tray, select it in the list. The choices
in the list depend on your printer's configuration.
When printing this document
When printing this document Select the document that these
printing settings apply to. In the list, select the name of a document that is
already open, or select All New Documents to make the setting apply to all documents that
you will create.
Print PostScript over text Select this option to print PostScript code when a
document contains PRINT fields.
Print only the data from a form Select this option to print the data that is entered
into an online form without printing the form.
Save
Prompt before saving Normal template Select this option to display, when
you close Word, a message that asks if you want to save any changes that were
made to the default template. Because changes to the default template will
affect any new documents that you create, you may want to be alerted when the
template has changed. Clearing this check box automatically saves changes
without prompting you.
Always create backup copy Select this option to create a backup copy of a
document each time you save the document. Each backup copy replaces the
previous backup copy. Word adds the phrase "Backup of" to the file
name and applies the file extension .wbk to all backup copies. The backup
copies are saved in the same folder as your original document.
Copy remotely stored files onto your computer, and update the
remote file when saving Select
this option to temporarily store a local copy of a file that you store on a
network or removable drive. When you save the local copy, Word saves your
changes to the original copy. If the original file is not available, Word
prompts you to save the file in another location to avoid data loss.
Allow background saves Select this option to save your document while you
work. A progress meter appears in the status bar when Word performs a
background save.
Preserve fidelity when sharing this document
Preserve fidelity when sharing this document Select the document that these
settings apply to. In the list, select the name of a document that is already
open, or select All New Documents to make the setting apply to all documents that
you will create.
Save smart tags as XML properties in Web pages Select this option to save all of the smart tags
in a document as Extensible Markup Language (XML) within a Hypertext Markup
Language (HTML) file.
Save form data as delimited text file Select this option to save the data
that is entered into an online form as a single, tab-delimited text file in
plain text format. You can then import the contents of that file into a
database.
Embed linguistic data Select this option to save linguistic data, such as
speech and handwritten text.
Embed smart tags Select this option to save smart tags as part of your
document.
General
Provide feedback with sound Select this option to add sounds to
certain actions or events in Word and other programs in 2007 Microsoft Office
system. For example, Word can play a sound when it completes a process. To
change the sound that is associated with an event, open the folder for sounds
and audio devices in Control Panel. Your computer must have a sound card to
play most sounds.
Provide feedback with animation Select this option to animate the movement of your
pointer in Word and the other Office programs. This option also provides
animated cursors for actions such as printing, saving, automatic formatting,
and find-and-replace operations.
Confirm file format conversion on open Select this option to choose the
file converter that Word uses to open files that were created in another
program. Clear this check box if you want Word to select a converter
automatically.
Update automatic links at open Select this option to automatically update any content
that is linked to other files each time you open a document.
Allow opening a document in Draft view Select this option to be able to
open a document in Draft view.
Note To
make a document open in Draft view by default, you need to turn on this option
and then on the View tab in the Document Views group, click Draft. Make some kind of change to the document, and then save the
document.
Allow background open of Web pages Select this option to open Web page
documents in the background while you work. A progress meter appears in the
status bar when Word opens the page in the background.
Enable background repagination Select this option to repaginate documents
automatically as you work. This option is available in Draft and Outline views
only. Clearing this check box prevents page numbers from updating (when
displayed in the status bar) until you switch to Print Layout view.
Show add-in user interface errors Select this option to display error
messages from programs that customize the user interface. This option is
especially useful for authors of software solutions, because it provides
information for debugging customizations to the user interface.
Mailing address Type the address that you want Word to use as the
default return address for envelopes and letters.
File Locations Click
this to see the default storage location for documents, templates, and other
items that you create and use in Word. In the File Locations dialog box, click
the item you want to change, and then click Modify to set a new default
location.
CAUTION The default locations for templates
and the Startup folder are treated as trusted locations. If you change the
location, be sure that the new folder is a secure location.
Web Options Click
this to open the Web Options dialog box. Use this dialog box to set options
for using Word to create Web pages.
Service Options Click this to open the Service
Options dialog box. Use this
dialog box to set options for shared work spaces.
Compatibility options for
Compatibility options for Select the document that these
settings apply to. In the list, select the name of a document that is already
open, or select All New Documents to make the setting apply to all documents that
you will create.
Lay out this document as if created in Select the word-processing program that
you expect to be used for opening the document. The settings in the list of Layout options change according to the word-processing program
that you select. To specify your own configuration of settings, select Custom.
Layout options Lists
options for laying out the document. Select the check boxes for the options you
want.
Customize
The Quick Access Toolbar is a customizable toolbar that
contains a set of commands that are independent of the tab that is
currently displayed. You can add buttons that represent commands to the Quick
Access Toolbar, and you can move the Quick Access Toolbar from one of the two
possible locations.
Add a command to the Quick Access Toolbar by using the Program
Name Options dialog box
You can add a command to the Quick Access Toolbar from a list of
commands in the Program Name Options dialog box, where Program Name is the name
of the program you are in, for example, Word Options
§ Use the Microsoft Office Button
1. Click the Microsoft
Office Button, and then click, Word Options.
2. Click Customize.
§ Use the Quick Access Toolbar
1. Click Customize Quick
Access Toolbar.
2. In the list, click More
Commands.
In the Program Name
Options dialog box, in the Choose commands from list
, click the command
category that you want.
3. After you finish adding
any other command that you want, click OK.
Add-Ins
Add-ins are supplemental programs that you can
install to extend the capabilities of Microsoft Office Word by adding custom
commands and specialized features. An example of an add-in program might be a
program designed and distributed by your company's IT department to highlight
company names in any document you open on your computer.
Generally speaking, an add-in is supplemental functionality that
adds custom commands and specialized features to the 2007 Microsoft Office
system programs. For example, smart tags, global templates, and XML Schemas are
all add-ins or are referred to as "application extensions" because
they extend the capabilities of an Office program.
Some add-ins, such as COM add-ins, can extend
functionality to several programs. This article describes how to view and
manage the add-ins for your Office programs.
COM add-ins:- (COM add-in: A supplemental program that
extends the capabilities of a Microsoft Office program by adding custom
commands and specialized features. COM add-ins can run in one or more Office
programs. COM add-ins use the file name extension .dll or .exe.),
Smart tags :- Data recognized and labeled as a particular
type. For example, a person's name or the name of a recent Microsoft Outlook
e-mail message recipient is a type of data that can be recognized and labeled
with a smart tag.)
Word Add-ins :- When you load a template or add-in, it remains loaded for the
current Word session only. If you quit and then restart Word, the template or
add-in is not automatically reloaded.
1. Click the Microsoft Office Button, and then click Word Options.
2. Click Add-Ins.
3. In the Manage list, select Word Add-ins, and then click Go.
4. Click the Templates tab.
5. Under Global templates and add-ins, select the check box next
to the template or add-in that you want to load.
If the template or add-in you want does not appear in the box,
click Add, switch to the folder that contains the template or add-in you
want, click it, and then click OK.
Template: - A file or files that contain the structure and
tools for shaping such elements as the style and page layout of finished files.
For example, Word templates can shape a single document, and FrontPage
templates can shape an entire Web site.
XML Schema:- A formal specification, written in XML,
that defines the structure of an XML document, including element names and rich
data types, which elements can appear in combination, and which attributes are
available for each element.
Schemas in the Schema Library are available to attach to a
document. The Schemas are listed on the XML Schema tab of the Templates and Add-ins dialog box in Word.
When you attach an XML Schema to a document, the document becomes
associated with the Schema namespace and with any auxiliary files that are also
associated with the same namespace.
XML Expansion Pack:-
Add Schema Click to add an XML Schema to the library.
Select a schema Click an XML Schema in the list to do any of
the following:
· To edit the Schema name
or other settings, click Schema Settings.
· To delete the Schema
from the Schema Library, click Delete Schema.
· To manually update the
Schema, click Update Schema.
This button is turned on only when an XML expansion pack is used
to associate the Schema with the document.
URI and Path The Uniform Resource Identifier (URI) and
the physical path to the Schema file that you select in the list are displayed
here. To change this information, click Schema Settings.
Solutions for schema
Use solution with Click Word.
Add Solution Click to add a software solution for the
XML Schema that you selected in the list above.
Select a solution Click a solution in the list to do
any of the following:
This button is turned on only when an XML expansion pack is used to associate the Schema with the
document.
Disable Items:-
1. Office checks for
problems such as an add-in or extension that won't start or a corrupted
resource, file, registry, or template. If a problem is found, the program may
not be able to start.
2. If the program is not
able to start, the next time you try to start the program, Automated Safe mode
is triggered. A message is displayed to identify the problem and ask whether
you want to disable the part of the program that has a problem.
3. If the program is still
not able to start, you may be prompted to disable more functionality that may
be preventing the program from starting normally.
To view the list of disabled items, display the Disabled Items
dialog box by doing the following in the Microsoft Office program that you are
using.
1. Click the Microsoft Office Button, and then click Word Options.
2. Click Add-Ins.
3. On the Manage menu, click Disabled Items, and then click Go.
Trust Center
The Trust Center is where you can find security and privacy
settings for the 2007 Microsoft Office system programs. The Very High, High,
Medium, and Low security levels that were used in earlier versions of Office
are now replaced with a more streamlined security system.
1. Click the Microsoft Office Button, and then Word Options.
2. Click Trust Center, and then click Trust Center Settings.
Click the security area
that you want.
For Help on each security area, see the following:
§ Enable or disable
ActiveX controls in Office documents
§ Enable or disable
add-ins in Office programs
§ Enable or disable macros
in Office documents
§ Enable or disable
security alerts on the Message Bar
§ Add, remove, or view a
trusted publisher
§ Block or unblock
external content in Office documents
§ Create, remove, or
change a trusted location for your files
Resources
Contact Microsoft fined online resources and maintains health and
reliability of MS Office Program.
Check for Update
Microsoft Update is a service from Microsoft that delivers updates
for Microsoft Windows, Microsoft Office, and other Microsoft programs.
If you use Microsoft Update, you no longer need to go to different
Web sites to get the latest updates for supported Microsoft software. For more
information about which products are supported.
Check for updates in a 2007 Office release program
1. Click the Microsoft Office Button, and then click, Word Options.
2. Click Resources, and then click Check for Updates.
Diagnose
Microsoft Office Diagnostics in the 2007 Microsoft Office system
is a series of diagnostic tests that can help you discover why your computer is
crashing (closing abnormally). The diagnostic tests can solve some problems
directly and might identify ways that you can solve other problems.
Important: - Diagnostic information that is gathered from
your computer is compiled and kept on your computer. When Office Diagnostics
determines that the data might be useful to help diagnose and fix a problem,
the system asks whether you want to send the information to Microsoft. Also,
after the tests are completed, you are prompted to visit a Web page to get
advice based the results of the tests. Any information that you share with
Microsoft is completely anonymous, and absolutely no information is personally
identifiable as being yours. To learn more about information confidentiality
How do I run Office Diagnostics?
1. Click the Microsoft Office Button, and then click Word Options.
2. Click Resources. Click Diagnose, click Continue, and then click Start Diagnostics.
Contact us
Get personalized answers from Microsoft support professionals.
Support options include phone, chat, or e-mail assistance. You can go directly
to the Microsoft Office Help and Support Web page or do the following in these
Microsoft Office programs.
When connected to the Internet (online)
1. Click the Microsoft Office Button, and then click Word Options.
2. Click Resources, and then click Contact Us.
3. Under Professional Support, click Support for Microsoft Office products.
Activate
When you enter your valid Product Key, the
Activation Wizard automatically runs and displays the current edition of the
2007 Office release that is available to you. When you click Next, the Activation Wizard lists the programs that are in your
current edition. Full version programs are indicated with a check mark
Activation Center numbers are not listed in this article because
there are many numbers, and the correct number for you is based on several
factors. Microsoft software can be obtained under various licenses, including
individual retail licenses, original equipment manufacturer (OEM) licenses, and
volume licenses. Telephone contact numbers vary by license and country/region. In
step 2 of the Activation Wizard, use the number provided to call the Microsoft
Activation Center.
How do I Activate?
If you don't want to activate your copy of the software when you
install it, you can activate it later.
1. Click the Microsoft Office Button, and then click Word Options.
2. Click Resources, and then click Activate.
Go Online
Microsoft Office Online is the Web site where you can get free
online services for Microsoft Office. To make sure that these services are
available to you, connect to the Internet and complete a brief registration and
sign-in process. Registration grants you authorization to use the free services
hosted on Office Online that require authentication.
How do I register for Office Online?
1. Click the Microsoft Office Button, and then click Word Options.
2. Click Resources, and then click Go Online.
About
The Product ID is specific to your 2007 Microsoft Office system
license and is verified during product activation. To locate the Product ID for
your Office program after the program has been activated, do the following in
these 2007 Microsoft Office system programs.
How do I know About Ms Office?
1. Click the Microsoft Office Button, and then click Word Options.
2. Click Resources, and then click About.
Its all
the Word Option for internal settings
If there is any query so comment in comment box.Thanx
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