MS Office[Publish]
Publish
Publish:- Publish is the option
where we can Post our documents so that other people can read it.
There is three options are in
Publish :-
1.) Blog
2.) Document Management Server
3.)
Create Document Work-space.
Blogging in Word
This article provides
information to help you get a blog account if you don't already have one, and
it provides instructions for registering your existing blog account with
Microsoft Office Word 2007. It also includes troubleshooting information for
the problems that you are most likely to encounter when you register an
account, publish or open posts, or upload pictures.
If you already have an
account with a blog service provider, you can begin blogging in Word
immediately.
1. Click the Microsoft
Office Button, and then click Publish.
2. After
that click on Blog.
3. In the Register a Blog Account dialog
box, click Register
Now to
register your blog account with Word.
4. When you
register your blog, select the provider from the drop down menu.
Which provider do you use?
- Windows Live Spaces
- Windows SharePoint Services
- Blogger
- Community server
- Other providers
5. Next
enter the blog URL, User Name, and Password.
6.) Writing Blog to Post
7.) After you are ready to publish your post, go to
the Publish button under the Blog Post tab.
8.) A confirmation screen
will come up while Word is contacting the service.
9.) Register my existing blog account
If you
already have an account with a blog service provider, you can configure Word to
use your account information when you open or publish blog posts.
If you have more than one blog account, you can register all of
them in Word. When you blog, you can choose whichever account you want to use
for a particular post.
Document Management Server
A Document Work
space site is a
Microsoft Windows SharePoint Services site that helps you to coordinate
the development of one or more related documents with other people. The site
provides tools to share and update files and to keep people informed about the
status of those files.
When you open a file from a Document Work space site in one of the following 2007 Microsoft Office
system programs — Word the Document Management task pane appears, where you can interact with many of the
features from a Document Work
space site. From
the task pane, for example, you can assign a task that is related to a document
or add new members to the Document Work-space site.
From the Document Management task pane, you can click a link to open the Document Work-space site in
a Web browser. You can also open the Document Work-space site when you are
browsing through the SharePoint site. To contribute to a Document Work-space
site, you must have the correct permission.
1. Click the Microsoft Office Button, and then click Open.
2. Under Look in, click My
Network Places.
3. Select the name of the SharePoint site where your file is located,
and then click Open.
4. TIP Alternately,
you can double-click the name of the site to open it. You can also double-click
to open your library or file in the following steps.
5. NOTE If you don't
see your server in My
Network Places, type the URL of the server into the File name box.
6. Select
the name of the library that contains the file, such as Shared Documents, and then click Open.
7. Select
the name of the file that you want to open, and then click Open.
8. If the Document Management task pane
does not open —for example, if you closed it while working on the file at
another time —do the following in these 2007 Office release programs:
§ Click the Microsoft
Office Button, click Server, and
then click Document
Management Information.
From the Document Management task
pane, you can use the features of the Document Management site.
TIP To
open the Document Work-space site
in a Web browser, at the top of the Document
Management task
pane, click Open
site in browser
Create a Document Work-space site
When several people in your organisation work together on files, sometimes the versions, comments, and
e-mail messages become scattered in different places. You can help people work
together more efficiently with a Document Work-space site.
NOTE To create a
Document Work-space site,
you must have permission to create Work-space sites on the Microsoft Windows SharePoint Services site
where the Document Work-space site
is located. For more information, see your administrator.
Ways to create a Document
Work-space site
When you create a Document
Work-space site, you can start using it right away, add other lists or
libraries to it, or customize the site to suit your specific needs.
If you set up a Document
Work-space site by sending e-mail from Microsoft Office Outlook 2007, the
people whom you include in the To and Cc boxes of the message are automatically added as members of the
site. If you use a different procedure to create a work-space, you can add
other members after you create the site.
You can create a Document
Work-space site in the following ways:
Create a Document
Work-space site from an Office file
1. Click the Microsoft
Office Button, click Publish, and
then click Create
Document Work-space.
2. In the Document
Management task
pane, under Document
Work-space, type a name for your work-space.
3. If you have already saved your file, the default name is the name
of your document, but you can change it.
4. In the Location
for new work-space list,
enter the location of the SharePoint site where you want to create the
work-space.
5. If you have visited your SharePoint site before, its name appears
in the list. If you don't see the name of your site, click Type New URL, and then type the Web address of your site.
6. Click Create.
7. If you have not saved the file yet, click Yes when you
are prompted to save.
Create a Document
Work-space site by sending e-mail
You can create a Document
Work-space site from Office Outlook 2007 by sending a file as a shared
attachment. The people whom you include in the To and Cc boxes of the e-mail message become members of the site. Recipients
receive a copy of the file that you are basing the Document Work-space site on,
as well as an invitation to visit the work-space.
1. In Office Outlook 2007, on the File menu, click New, and
then click Mail
Message.
2. In the To or Cc box of the e-mail message, enter the names of the people to add as
members to the Document Work-space site.
3. On the Message tab, in the Include group, click Attach
File, and then click File.
4. Browse to and select the file that you want to attach, and then
click Insert.
5. On the Message tab, in the Include group, click Attach
File, and then click Attachment
Options.
6. In the Attachment
Options task
pane, click Shared
Attachments.
An invitation and a link to
the Document Work-space site are added to the body of the e-mail message.
7. In the Create
Document Work-space at list,
enter the location of the SharePoint site where you want to create the
work-space.
If you have visited your
SharePoint site before, its name appears in the list. If you don't see the name
of your site, click Type New
URL, and then type the Web address of your site.
8. If you want to personalize the message, change or add any text or
graphics that you want.
9. Click Send.
Create a Document
Work-space site from a file in a library
Use this procedure to
create a Document Work-space site from a file that is already in a library on a
SharePoint site.
1. In a Web browser, open the library on the SharePoint site that
contains your file.
If the name of your library
does not appear, click View All
Site Content, and then click the name of your library.
2. Point to the file, click the arrow that appears, point to Send To, and then click Create
Document Work-space.
3. Click OK.
From a SharePoint site
You can use this procedure
to create a Document Work-space site without basing it on a specific file, and
then you can add files to it later. You must have permissions on the SharePoint
site to create Document Work-space sites.
1. In a Web browser, open the SharePoint site where you want to
create a Document Work-space site.
2. On the Site
Actions menu , click Create.
3. In the Web Pages list, click Sites and
Work-spaces.
4. In the Title and
Description section,
enter the title and description for the Document Work-space site.
The title appears in the
navigation for every page on the site, such as the top link bar, and the
description appears at the top of every page.
5. In the Template
Selection section,
click the Collaboration tab, and then click Document
Work-space.
6. In the Web Site
Address section,
enter the last part of the Web address for the Document Work-space site.
7. In the Permissions section, do one of the following:
§ If you want all members of the parent site to be members of this
work-space, click Use same
permissions as parent site.
§ If you want only a specific set of people to be members of this
work-space, click Use
unique permissions.
If you click Use unique permissions, you will have an
opportunity to set up the permissions after you finish entering the settings on
the current page.
8. To add a link to this work-space on the Quick Launch of the parent
site, verify that Yes is selected in the Navigation section.
9. If you want the top link bar from the parent site to appear on
pages on this new site, verify that Use the
top link bar from the parent site is
selected in the Navigation
Inheritance section.
10.Click Create.
11.If the
Set Up Groups for this Site page appears, set up the visitors, members, and
owners of the site.
12.Click OK.
If you have permission to
add users to your Document Work-space site and your site is set up with unique
permissions, you can add members to the work-space from the Document Management task pane
in the Microsoft Office file or from the Document Work-space site in a Web
browser.
Important if your
Document Work-space site inherits permissions from its parent site, you cannot
select which members to add to your site. For more information about
permissions for your site, see your site owner or administrator.
1. In the Document
Management task
pane, click Members.
2. At the bottom of the task pane, click Add new members, and then follow the
instructions.
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