MS Office[Publish]



Publish
Publish:- Publish is the option where we can Post our documents so that other people can read it.

There is three options are in Publish :-

1.) Blog

2.) Document Management Server

3.) Create Document Work-space.



                         Blogging in Word

This article provides information to help you get a blog account if you don't already have one, and it provides instructions for registering your existing blog account with Microsoft Office Word 2007. It also includes troubleshooting information for the problems that you are most likely to encounter when you register an account, publish or open posts, or upload pictures.
If you already have an account with a blog service provider, you can begin blogging in Word immediately.
1.    Click the Microsoft Office Button, and then click Publish.


2.    After that click on Blog.

3.    In the Register a Blog Account dialog box, click Register Now to register your blog account with Word.


4.     When you register your blog, select the provider from the drop down menu.
Which provider do you use?
  • Windows Live Spaces
  • Windows SharePoint Services
  • Blogger
  • Community server
  • Other providers


5.    Next enter the blog URL, User Name, and Password.

6.) Writing Blog to Post












7.) After you are ready to publish your post, go to the Publish button under the Blog Post tab.

8.) A confirmation screen will come up while Word is contacting the service.

9.)   Register my existing blog account



If you already have an account with a blog service provider, you can configure Word to use your account information when you open or publish blog posts. 

If you have more than one blog account, you can register all of them in Word. When you blog, you can choose whichever account you want to use for a particular post.


Document Management Server
A Document Work space site is a Microsoft Windows SharePoint Services site that helps you to coordinate the development of one or more related documents with other people. The site provides tools to share and update files and to keep people informed about the status of those files.
When you open a file from a Document Work space site in one of the following 2007 Microsoft Office system programs — Word the Document Management task pane appears, where you can interact with many of the features from a Document Work space site. From the task pane, for example, you can assign a task that is related to a document or add new members to the Document Work-space site.
From the Document Management task pane, you can click a link to open the Document Work-space site in a Web browser. You can also open the Document Work-space site when you are browsing through the SharePoint site. To contribute to a Document Work-space site, you must have the correct permission. 




1.     Click the Microsoft Office Button, and then click Open.



2.     Under Look in, click My Network Places.
3.     Select the name of the SharePoint site where your file is located, and then click Open.

4.     TIP Alternately, you can double-click the name of the site to open it. You can also double-click to open your library or file in the following steps.

5.     NOTE    If you don't see your server in My Network Places, type the URL of the server into the File name box.

6.     Select the name of the library that contains the file, such as Shared Documents, and then click Open.

7.     Select the name of the file that you want to open, and then click Open.

8.     If the Document Management task pane does not open —for example, if you closed it while working on the file at another time —do the following in these 2007 Office release programs:

                  § Click the Microsoft Office Button, click Server, and then click Document                                      Management Information.
From the Document Management task pane, you can use the features of the Document Management site.
TIP To open the Document Work-space site in a Web browser, at the top of the Document Management task pane, click Open site in browser


Create a Document Work-space site
When several people in your organisation work together on files, sometimes the versions, comments, and e-mail messages become scattered in different places. You can help people work together more efficiently with a Document Work-space site.
 NOTE    To create a Document Work-space site, you must have permission to create Work-space sites on the Microsoft Windows SharePoint Services site where the Document Work-space site is located. For more information, see your administrator.

Ways to create a Document Work-space site
When you create a Document Work-space site, you can start using it right away, add other lists or libraries to it, or customize the site to suit your specific needs.
If you set up a Document Work-space site by sending e-mail from Microsoft Office Outlook 2007, the people whom you include in the To and Cc boxes of the message are automatically added as members of the site. If you use a different procedure to create a work-space, you can add other members after you create the site.
You can create a Document Work-space site in the following ways:
  From the Document Management task pane  
   By sending e-mail  
   From a document that is already in a SharePoint library  
   From a SharePoint site  
 Create a Document Work-space site from an Office file
  From the Document Management task pane  
1.     Click the Microsoft Office Button, click Publish, and then click Create Document Work-space.
2.     In the Document Management task pane, under Document Work-space, type a name for your work-space.
3.     If you have already saved your file, the default name is the name of your document, but you can change it.
4.     In the Location for new work-space list, enter the location of the SharePoint site where you want to create the work-space.
5.     If you have visited your SharePoint site before, its name appears in the list. If you don't see the name of your site, click Type New URL, and then type the Web address of your site.
6.     Click Create.
7.     If you have not saved the file yet, click Yes when you are prompted to save.

Create a Document Work-space site by sending e-mail
  By sending e-mail  
You can create a Document Work-space site from Office Outlook 2007 by sending a file as a shared attachment. The people whom you include in the To and Cc boxes of the e-mail message become members of the site. Recipients receive a copy of the file that you are basing the Document Work-space site on, as well as an invitation to visit the work-space.
1.     In Office Outlook 2007, on the File menu, click New, and then click Mail Message.
2.     In the To or Cc box of the e-mail message, enter the names of the people to add as members to the Document Work-space site.
3.     On the Message tab, in the Include group, click Attach File, and then click File.
4.     Browse to and select the file that you want to attach, and then click Insert.
5.     On the Message tab, in the Include group, click Attach File, and then click Attachment Options.
6.     In the Attachment Options task pane, click Shared Attachments.
An invitation and a link to the Document Work-space site are added to the body of the e-mail message.
7.     In the Create Document Work-space at list, enter the location of the SharePoint site where you want to create the work-space.
If you have visited your SharePoint site before, its name appears in the list. If you don't see the name of your site, click Type New URL, and then type the Web address of your site.
8.     If you want to personalize the message, change or add any text or graphics that you want.
9.     Click Send.

Create a Document Work-space site from a file in a library
  From a document that is already in a SharePoint library  
Use this procedure to create a Document Work-space site from a file that is already in a library on a SharePoint site.
1.     In a Web browser, open the library on the SharePoint site that contains your file.
If the name of your library does not appear, click View All Site Content, and then click the name of your library.
2.     Point to the file, click the arrow that appears, point to Send To, and then click Create Document Work-space.
3.     Click OK.
Create a Document Work-space site from a Web browser
From a SharePoint site  
You can use this procedure to create a Document Work-space site without basing it on a specific file, and then you can add files to it later. You must have permissions on the SharePoint site to create Document Work-space sites.
1.     In a Web browser, open the SharePoint site where you want to create a Document Work-space site.
2.     On the Site Actions menu , click Create.
3.     In the Web Pages list, click Sites and Work-spaces.
4.     In the Title and Description section, enter the title and description for the Document Work-space site.
The title appears in the navigation for every page on the site, such as the top link bar, and the description appears at the top of every page.
5.     In the Template Selection section, click the Collaboration tab, and then click Document Work-space.
6.     In the Web Site Address section, enter the last part of the Web address for the Document Work-space site.
7.     In the Permissions section, do one of the following:
§  If you want all members of the parent site to be members of this work-space, click Use same permissions as parent site.
§  If you want only a specific set of people to be members of this work-space, click Use unique permissions.
If you click Use unique permissions, you will have an opportunity to set up the permissions after you finish entering the settings on the current page.
8.     To add a link to this work-space on the Quick Launch of the parent site, verify that Yes is selected in the Navigation section.
9.     If you want the top link bar from the parent site to appear on pages on this new site, verify that Use the top link bar from the parent site is selected in the Navigation Inheritance section.
10.Click Create.
11.If the Set Up Groups for this Site page appears, set up the visitors, members, and owners of the site.
12.Click OK.
Add members to a Document Work-space site
If you have permission to add users to your Document Work-space site and your site is set up with unique permissions, you can add members to the work-space from the Document Management task pane in the Microsoft Office file or from the Document Work-space site in a Web browser.
Important if your Document Work-space site inherits permissions from its parent site, you cannot select which members to add to your site. For more information about permissions for your site, see your site owner or administrator.
  Do one of the following:
  From a Microsoft Office file  Do the following to add members from the Document Management task pane. The Document Management task pane typically appears on one side of your file. See the note after this procedure if you do not see the task pane.
1.     In the Document Management task pane, click Members.
2.     At the bottom of the task pane, click Add new members, and then follow the instructions.
  From the Document Work-space site in a browser Under Members, click Add new user.











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