MS Office[Editing]

Editing
Editing group helps us to searching the text, send us to related line by the help of go to and replacement of the word, selecting the Paragraph.Use Microsoft Office Word 2007 to find and replace text, helps to search particular word, sentences, and phrase or by the help or replace we can replace text ,formatting, paragraph marks, page breaks , and other items. You can also find and replace noun or adjective forms or verb tenses.

You can extend your search by using wildcards and codes to find words or phrases that contain specific letters or combinations of letters.

Editing group is divided in three parts
1.)Find 
2.)Replace
3.)Select



Find Text
You can quickly search for every occurrence of a specific word or phrase.
1.    On the Home tab, in the Editing group, click Find.
2.    In the Find what box, type the text that you want to search for.
3.    Do one of the following:
§  To find each instance of a word or phrase, click Find Next.
§  To find all instances of a specific word or phrase at one time, click Find in, and then click Main Document or Current Selection.
 NOTE    To cancel a search in progress, press ESC.
 Example:-    §  To find each instance of a word or phrase, click   Find Next.










Example:-          §  To find all instances of a specific word or phrase at one time, click Find All, and then click Main Document.

It will help to search data with out selection, it will find out in all the pages automatically.








 Example:-          §  To find all instances of a specific word or phrase at one time, click Find                                  All, and then click Current Document.
it will search data in specific selection.








Find and highlight text on the screen
To help you visually scan a document for every occurrence of a word or phrase, you can search for all occurrences and highlight them on the screen. Although the text is highlighted on the screen, it isn't highlighted when the document is printed.
1.     On the Home tab, in the Editing group, click Find.
2.     In the Find what box, type the text that you want to search for.
3.     Click Reading Highlight, and then click Highlight All.

 NOTE    To turn off highlighting on the screen, click Reading Highlight, and then click Clear Highlighting.








There is more search options are provided by ms office word 2007 which we can get by clicking in More>> button
There is two buttons in find Dialog Box .
1.) Less
2.) More



In the more option there is some search options are available:-

1.) Match case
2.) Find whole words only
3.) Use wildcards
4.) Sounds like
5.) Find all words forms 
6.)match prefix
7.)match suffix
8.)Ignore punctuation characters
9.)Ignore white-space characters

1.) Match case:- By the help of match case option we can find only same case character if we enter text Item and in documentation it is item then it will give no text found lets see in example.




Even we have three same words.






Then we change case as that written in the documentation in then it gives three words matching.




2.) Find whole words only:- By the help of it we can find complete                                                word what ever we want to search.





After unchecked the check box than it's finding related words.




3.) Use wildcards:- Search by using wildcards to find specific letters we can use                                                    wildcards to search for text. For example, you can use the                                                      asterisk (*) wildcard to search for a string of characters (for                                                      example, "s*d" finds "sad" and "started").
Use wildcards to find text
1.     On the Home tab, in the Editing group, click Find .
2.     Select the Use wildcards check box.
If you don't see the Use wildcards check box, click More.

Wildcards for items you want to find 
 NOTES 
  When the Use wildcards check box is selected, Word finds only the exact text that you specify. Notice that the Match case and Find whole words only check boxes are unavailable (dimmed) to indicate that these options are automatically turned on. You can't turn off these options.
  To search for a character that's defined as a wildcard, type a backslash (\) before the character. For example, type \? to find a question mark.
  You can use parentheses to group the wildcard characters and text and to indicate the order of evaluation. For example, type <(pre)*(ed)> to find "presorted" and "prevented".
  You can use the \n wildcard to search for an expression and then replace it with the rearranged expression. For example, type (Ashton) (Chris) in the Find what box 
To find
Type
Example
Any single character
?
s?t finds sat and set.
Any string of characters
*
s*d finds sad and started.
The beginning of a word
< 
<(inter) finds interesting and intercept, but not splintered.
The end of a word
> 
(in)> finds in and within, but not interesting.
One of the specified characters
[ ]
w[io]n finds win and won.
Any single character in this range
[-]
[r-t]ight finds right and sight. Ranges must be in ascending order.
Any single character except the characters in the range inside the brackets
[!x-z]
t[!a-m]ck finds tock and tuck, but not tack or tick.
Exactly n occurrences of the previous character or expression
{n}
fe{2}d finds feed but not fed.
At least n occurrences of the previous character or expression
{n,}
fe{1,}d finds fed and feed.
From n to m occurrences of the previous character or expression
{n,m}
10{1,3} finds 10, 100, and 1000.
One or more occurrences of the previous character or expression
@
lo@t finds lot and loot.
Use codes to find letters, formatting, fields, or special characters
Use the following codes to find letters, formatting, fields, or special characters. Note that some codes work only if the Use wildcards option is turned on or off.
Codes that work in the Find what box
To find
Type
Paragraph mark ( )
^p (doesn't work in the Find what box when the Use wildcards option is turned on), or ^13
Tab character ()
 ^t or ^9
ASCII character
^nnn, where nnn is the character code.
ANSI character
^0nnn, where 0 is zero and nnn is the character code
Em dash ( — )
^+
En dash ( – )
^=
Caret character
^^
Manual line break ( )
^l or ^11
Column break
^n or ^14
Page or section break
^12 (when replacing, inserts a page break)
Manual page break
^m (also finds or replaces section breaks when the Use wildcards option is turned on)
Nonbreaking space ( )
^s
Nonbreaking hyphen ( )
^~
Optional hyphen ( )
^-
Code that works in the Find what box only (when Use wildcards is turned on)
To find
Type
Picture or graphic (in-line only)
^g
Codes that work in the Find what box only (when Use wildcards is turned off)
To find
Type
Any character
^?
Any digit
^#
Any letter
^$
Unicode character
^Unnnn where nnnn is the character code
Picture or graphic (inline only)
^1
Footnote mark
^f or ^2
Endnote mark
^e
Field
^d
Opening field brace (when field codes are visible)
^19
Closing field brace (when field codes are visible)
^21
Comment
^a or ^5
Section break
^b
Em space (Unicode)
^u8195
En space (Unicode)
^u8194
White space
^w (any combination of regular and non breaking spaces, and tab characters)
Codes that work in the Replace with box only
To find
Type
Microsoft Windows Clipboard contents
^c
Contents of the Find what box
^&

Example:- 





4.) Sounds like:- As the heading clears words which                                                    has different meaning but there sounds will be                                  same than also it will matched and show in                                        searching items.



When we unchecked Sounds like check-box than it leave the sounds matching only same words matching. 

5.) Find all words forms :- By the help of it we can find not only                                                those words which we enter in find what                                            box also we can find pronoun or form                                                words.

Like enter do find with do, did , done of enter she find with her etc. 
Example:- 





Unchecked the Find all word forms(English) checkbox.

see only enter data is finding.
Example:- 


6.) Match Prefix:- By the help of Match Prefix we can find out the                                 value of behind characters in the words. 

For Example:- Permission this word is the combination of prefix and suffix. Like Permission= Per + mission so if we pass per word in the find what box than we can find these word also like Percent, Performance, Perception, Peruse,Person  etc.  because they all belongs Per prefix in the words.

In this example  Perception, Peruse,Person has Per prefix but some other words like hyper, Dropper, Jumper has also per but these are suffix for this reason it will highlight only  Perception, Peruse,Person words. See in below. 










7.) Match Suffix:- Suffix is the apposite of prefix.By the help of prefix we can find the first letter of the word but by the help of suffix we can find out the last few character of the words.

For Example:- Hyper is the word which is the combination of prefix and suffix. Like Hyper= Hy + per so if we pass per word in the find what box than we can find these word also like hyper, Dropper, Jumper etc.  because they all belongs Per Suffix in the words. It will left the words of Percent, Performance, Perception, Peruse,Person  etc. because all words have per Prefix.

See in below:        






8.) Ignore Punctuation Characters:- Words who has some symbols and some punctuation characters than what ever we written in find what box so it will show including punctuation characters.

Example:- We have character Permission,Percent, P!erformance, Pe,rception, P.eruse,Person  etc. I  write per word in find what box, If we select option Ignore Punctuation Characters then it will show all the words(Permission,Percent, P!erformance, Pe,rception, P.eruse,Person) with punctuation but if we don't select than it will sho only Permission,Percent,Person words.
See in below:









9.) Ignore White-Space Character:- If we have some words which we want to find out with white space so we should select the check-box of Ignore white-space character.

For Example:- We have words like Hyper, Dropp er,Jumpe r,P ercent,p?erformance, Sleep.er, help,er, Dump!er.
It will show only Hyper,Dropp er,Jumpe r,P ercent because these words in the selection of checkbox for Ignore White-Space characters because words have white space but few other words left like p?erformance, Sleep.er, help,er, Dump!er because these have 
Punctuation characters.











Find with Special: - As we have seen many options to find                                                something in the documents but there is some more apart from search option. We can search symbols, marks, hyphen, space, break etc. by the help of Special Button. In this Special Button again we have some options, according to that option we will find the specific symbols, marks, hyphen, space, break etc.  

Ex.



See available enter marks.



Another example of Tab characters:-







Here we have some more character, break, letter, spaces, tabs etc. We can find by these options also.




Find with Format:- With the help of format button we can search                                     data with special format. Like Font formatting, Paragraph formatting, Tab formatting, Language formatting, Frame formatting, Style formatting, Highlight formatting.

Ex. In this example we will see a paragraph with formatting of font Font-Times New Roman,Size-10, style-Bold, color- Light Blue, Underline etc. 
 Then format will search according to this selection style.










It will show only selective format data.
Like wise we can find documents in the 
  • Paragraph formatting, 

  • Tab formatting,

  •  Language formatting, 


  • Frame formatting, 

  • Style formatting

    • Highlight formatting If we want to remove all the formatting which we selected by the format button than we should click on the No Formatting button than all the formatting remove only the single click on the No Formatting button.

    See in the below with images.
























    It's all about the Find option. Thanx.


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